How should organizations handle legacy data during a migration to Google Workspace?

Organizations should establish a plan to archive or migrate relevant data during a migration to Google Workspace to ensure that important information is preserved and accessible. Legacy data often contains valuable information that could be critical for business operations, compliance, or historical reference. By carefully assessing which data is relevant, organizations can determine what should be archived for later use or migrated to the new system for immediate access.

This strategic approach allows businesses to maintain continuity and minimize disruptions that could arise from discontinuing access to essential records. Archiving ensures that data is kept in accordance with any regulatory requirements, and migrating data ensures that it integrates seamlessly into the new environment, making it easier for users to find and utilize.

In contrast, ignoring legacy data could lead to significant gaps in information that might be needed in the future. Storing data locally on hard drives offers little benefit in terms of accessibility or collaboration that cloud solutions like Google Workspace provide. Deleting all old data may result in the loss of valuable insights and records that the organization may later find necessary to reference or retrieve.