What is one method for ensuring compliance with data protection regulations in Google Workspace?

Configuring data loss prevention (DLP) policies is a robust method for ensuring compliance with data protection regulations in Google Workspace. DLP policies allow organizations to define rules that automatically protect sensitive information, such as personally identifiable information (PII) or financial data, from being shared or leaked inappropriately. By setting up DLP policies, an organization can monitor, restrict, or alert users about potential data breaches, thereby maintaining compliance with regulations like GDPR, HIPAA, or CCPA.

This approach not only safeguards sensitive data transit but also helps in identifying and mitigating risks before any non-compliance can occur. DLP policies serve as a proactive measure, allowing companies to manage their data effectively by applying the right controls over how information is accessed and shared within the Google Workspace environment.

In contrast, while disabling all external shares might seem like a way to protect data, it could restrict legitimate collaboration efforts, ultimately hindering productivity. Storing all data on local servers does not take advantage of the scalability and security features provided by cloud solutions like Google Workspace and could lead to significant challenges in data management and backup. Providing training on data privacy is important but typically aims at raising awareness rather than enforcing data protection on its own, making it insufficient as a standalone compliance